how to repair outlook indexing

Full Answer

How to fix indexing issues in outlook?

Fix Indexing Issues in Outlook 2016, 2013, or 2010 Start Outlook Click inside the Search box. The Search Tools tab of the ribbon is activated. Click the Search Tools drop-down in the Options group and select Indexing Status.

How do I rebuild my outlook search index?

Rebuild Outlook Search Index. Go to File > Options and select Search in the left pane. Next, click the Indexing Options button. Indexing Options will open up; click the Advanced button. Note that this step may require administrator privileges. Next, on the default Index Settings tab click the Rebuild button.

How to index a file in outlook?

The index is made up of folders that you choose. Those choices become the search scope. This is a two-step process. You set the Outlook indexing options, and then you check the search scope. Set Outlook search options. On the File tab, choose Options > Search.

Why is my Outlook not indexing?

On the File tab, choose Options > Search. Under Sources, click Indexing Options. Note: In the Indexing Options dialog box, under Index these locations, make sure Microsoft Outlook is an included location. You can click Modify if necessary to change selected locations.

How do I fix my email indexing?

There is a second Outlook index repair menu option, you just need to know where to find it. Open Outlook, then select File > Options > Search. Now, select Indexing Options, followed by Advanced. Finally, select Rebuild, and click OK.

How do you resolve indexing issues?

0:144:20How to Fix Windows 11 Search and Indexing Problems? - YouTubeYouTubeStart of suggested clipEnd of suggested clipThe first thing you should do is run the search and indexing troubleshooter. Open settings under theMoreThe first thing you should do is run the search and indexing troubleshooter. Open settings under the system tab scroll down and open troubleshoot. Click on other troubleshooters.

How do I increase indexing speed in Outlook?

How can I speed up indexing in Outlook on my Windows 11?Open Settings by pressing Windows key + I .Type and select Indexing Options in the Search Box.Select Modify.Choose Show all locations.Untick all other locations leaving only Microsoft Outlook to speed up the indexing.

How do I fix indexing in Outlook 365?

Rebuilding the Index in Outlook 365 Click on Options and Search. Next click on Indexing Options. You should now see which locations are being indexed, click on the Advanced button. Once the advanced box has opened you will see in the section named Troubleshooting section you have the option to rebuild, click this ...

How long does it take to reindex Outlook?

Your computer will need time to perform a full-text index of your email. If you have quite a bit of email, it may take 24 hours before indexing is complete. In Outlook 2010 and Outlook 2013, follow these steps to verify that indexing is complete: In Outlook, click in the Search box.

Why is Outlook indexing taking so long?

The amount of time it takes to complete varies depending on the number of emails, file size, and processing power. You can see the status of the process updating at the top of the Indexing Options window. If you have other apps running in the background, then you'll see “Indexing speed is reduced due to user activity.”

How long does it take to rebuild indexing?

The rebuild times usually should last less than 10 minutes, but depends on the database size. The index rebuild is atomic operation that is not considered a data corruption threat. When you create or rebuild an index, you can specify a fill factor, which is the amount the data pages in the index that are filled.

How do I reset indexing options?

Here are the steps that you can follow to rebuild search index in Windows 10:Open the Control Panel (icons view), click/tap on the Indexing Options icon, and close the Control Panel.Click/tap on the Advanced button.In the Index Settings tab, click/tap on the Rebuild button under Troubleshooting.More items...

Why is indexing taking so long?

If you have a lower-powered computer with an older, slower hard drive, indexing can place a burden on the system resources, resulting in slower all-around performance as well. If you spend most of your time online working with data that is stored on the internet, the indexing burden should be pretty minimal.

How can I make indexing faster?

Go to Control Panel | Indexing Options to monitor the indexing. The DisableBackOff = 1 option makes the indexing go faster than the default value. You can continue to work on the computer but indexing will continue in the background and is less likely to pause when other programs are running.

How do I make Outlook search better?

To increase the number of visible search results, choose File, Options, Search in Outlook. Clear the “Improve search speed by limiting the number of results shown” box and restart Outlook. Now when you search, it will take longer, but will show you all results instead of just 250.

Why is Outlook indexing taking so long?

The amount of time it takes to complete varies depending on the number of emails, file size, and processing power. You can see the status of the process updating at the top of the Indexing Options window. If you have other apps running in the background, then you'll see “Indexing speed is reduced due to user activity.”

How do you fix Search results may be incomplete because items are still being indexed?

Search results may be incomplete because items are still being indexed. If you see this message, take note of the number of files remaining to be indexed, wait five to ten minutes and then check again. If you still can't find your files, try removing then adding your Outlook files to the Windows index.

How do you fix Search results might be incomplete because items are being indexed?

Go to Control Panel and click “Indexing options.” A window will appear like this: Now, select the “Advanced” option to rebuild the index. A window will display on your screen showing the “Rebuild” button. Click this button to start the rebuilding process.

How to find and run search and indexing?

Find and click Search and Indexing, and click Run the troubleshooter. In Windows 8.1: From Start, search for Settings. In Settings, search for troubleshooting, and select troubleshooting in the search results. Find and run the Search and Indexing troubleshooter. In Windows 7: From Start, select Control Panel, and then select Troubleshooting.

How to make sure Outlook is listed in the included locations?

In the Indexing Options dialog box, make sure that Microsoft Outlook is listed in the Included Locations column. If Microsoft Outlook is not listed, select Modify, and then click to enable the check box next to Microsoft Outlook. Select OK, and then select Close.

How to index Outlook 2016?

In Outlook 2016 Open File – Open Options – Open Search. Select “Indexing Options”. Select “Advanced”. Select “File Types”. Scroll down to “pst” and highlight it by left clicking on it. Using the radio buttons change “how should this file be indexed” to “Index Properties and File Contents”. Repeat for “ost”.

How long does it take for Outlook to rebuild?

Under Index Settings click on Rebuild. 9. As Indexing takes a long time, allow Outlook to rebuild the Indexing for about 12 to 24 hours and verify the result after about 24 hours. You will see an icon on your taskbar that will alert that is is working.

Is Outlook a complex program?

Outlook is a complex program. In fact, it’s a few programs in one: Mail, Calendar, Contact Manager, and Task Manager. As you begin to use it and demand more of the program, issues can occur over time such as rebuilding your PST file, migrating emails to a new computer, and adding new mailboxes. If you’re having trouble with Outlook 2016 not ...

Does Outlook show up in the search bar?

Specifically, Outlook just doesn’t show up when you look for the indexing options in Control Panel, and the items are not indexed by Windows Search. If you access the indexing options from within Outlook, Outlook does show up as an option, but the emails are not indexed either.

Why isn't my Outlook search working?

Outlook search not working may be caused by an outdated program, an indexing error, of some other problem. Updating or tweaking index locations and features may fix it when Outlook search isn't working. Outlook also has a built-in repair tool that might help solve the issue.

Does Outlook have a repair tool?

Outlook also has a built-in repair tool that might help solve the issue . The Outlook email client's search function is a helpful tool, allowing users to search for specific information in an email message, such as the sender, date, folder where it's saved, or keywords using Outlook-specific search operators. If the Outlook search function isn't ...

What is indexing in email?

What is indexing? In simple terms, it’s a catalog that’s built from terms found in email messages. The catalog is similar to an index for a reference book, but instead of manually searching for the term in the book’s index, you’re search for it electronically by entering the term in a Outlook search box.

What is a search catalog?

The search catalog is a file where all of your Outlook and Microsoft Windows items (data files) are indexed.

Can you index emails in Outlook 2007?

You simply need to make sure you’ve set the indexing options to begin. If you’re using Outlook 2007, the body of digitally signed and encrypted email message are never indexed. This is not the case, however, for Outlook 2016, Outlook 2013, and Outlook 2010.

How to rebuild search index in Outlook?

When the Indexing Options window appears, click on the Advanced button. Under the Index Settings tab, click on Rebuild . Outlook will prompt with a warning that rebuilding the index may take a long time to complete. Click OK to rebuild the entire search index.

How to access indexing options in Outlook?

Follow these steps: Click the File tab in Outlook, and then select Options . Next, choose the Search tab from the left column, and click on Indexing Options . When the Indexing Options window appears, click on the Advanced button.

Can you use Outlook when it's building the index?

You can continue to use Outlook when it’s building the index in the background. Just open the Indexing Options window again and you can view the index status. After Outlook has finished indexing all of your items, make sure to restart Windows.